Protocols

Teachers will be held responsible for all the information included in all of these documents. Please be sure to familiarize yourself with each document.
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Three keywords should describe a teacher’s attire: Professional, presentable, modest.

Daily Teaching Attire

Due to the passing of His Majesty the King Bhumibol Adulyadej on 13 October 2016, those who work for government institutions including educational institutions such as GES will wear mourning attire until 13 October 2017. Under this requirement GES teachers and staff should wear dark, neutral or muted colors such as black, navy, grey, and white.

The following guidelines apply for tops, bottoms, and shoes:

Tops

Men’s shirts should have a collar or be “Thai style” and tucked in if necessitated by the style of the shirt. Women’s shirts should cover the shoulders and have a modest neckline.

Bottoms

Men should wear dress casual pants that are not “cargo” style or denim. Male teachers may wear professional shorts when teaching PE.  Women may wear pants that are no shorter than ankle length or skirts that are of a modest, professional length. Women may wear knee length, professional shorts when teaching PE.

Shoes

Men should wear close-toed, dress-casual shoes. Women can wear sandals or shoes but thong-style sandals must have a heel strap. When teaching PE, shoes appropriate for running should be worn.

Formal Teaching Attire

Formal teaching attire should be worn on special occasions such as Parent/ Teacher Conferences, Mother’s & Father’s Day Ceremonies, Wai Kru Ceremony, and Graduation.

The following additions can be made to “daily teaching attire” to fit the formal teaching attire code:

Men should tuck in their shirts, wear a tie or sweater vest, a belt, and formal shoes. Women should avoid wearing cotton knit shirts and flat sandals and should add accessories such as a necklace or earrings.

Field Trip Attire

Teachers should always wear a GES issued polo shirt (white or blue) on field trips and an accompanying bottom that is appropriate to the occasion. For more formal locations, such as universities or government buildings, daily teaching attire guidelines apply. For more casual locations, such as a theme park or movie theater, shorts or denim may be worn.

Special Days

On days when a “special” dress code is allowed such as themed days during Spirit Week, teachers should dress appropriate to the theme but maintain guidelines for modesty.  Shorts should not be worn unless specifically permitted. Flip flops should never be worn.

Casual Attire

Casual attire can be worn on any non-school day working day unless otherwise specified. Casual attire should maintain expectations for modesty and presentation as fits the activities of the work day.

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GES MEETINGS

GES holds various types of meetings per month for the foreign staff, please see brief descriptions below.

Staff Meeting

Every Wednesday morning from 730 am until 800 am, the foreign staff meets in the staff room. To begin the meeting, a staff member who signed up for that week will lead a brief 10-15 minute devotion. Then, administration will go over important dates, give details about upcoming events or bring up topics of discussion.

3rd Thursday

Every 3rd Thursday of each month, all staff will participate in a meeting from 330 pm to 430 pm. This might take the form of professional development, specific grade level group meetings, or preparation for upcoming events. The location and content of the meeting will be specified before that meeting by an administrator or a grade level head.

GLG Meeting

Each grade level group or GLG will meet bi-weekly from 730 am to 800 am in a location determined by the grade level heads (GLH). During this meeting, the GLH will go over important dates, protocols, requests from administration, and general information that is pertinent to that GLG. It is also a good time for teachers to ask specific questions and bring up ideas to their GLG.

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2017-2018
SEMESTER I

July/August
 Monday, July 31 st - Teacher Orientation begins
 Monday, August 7 th - First day of school
 Monday-Tuesday August 7 th -8 th – Early dismissal, 14:20
 Friday, August 11 th - Mother’s Day Ceremonies
 Monday, August 14 th - Mother’s Day Observed (No School)
September
 Thursday-Friday, September 14 th -15 th - Teacher Work Days/Staff Retreat (No
School)
 Friday, September 22 nd - Talent Show
 Wednesday-Friday, September 27 th -29 th - Overnight Camps G1-12
October
 Friday, October 6 th - Midterm
 October 6 th -20 th – Parent/Teacher Conferences
 Friday, October 13 th - Rama IX Memorial Day (No School)
 October 23 rd -27 th – October Break (No School)
November
 None
December
 Friday, December 1 st - Father’s Day Ceremonies
 Monday, December 4 th – Teacher Work Day (No School)
 Tuesday, December 5 th – Father’s Day (No School)
 Monday, December 11 th – Constitution Day (No School)
 Wednesday, December 13 th – Last Day of 1 st Semester
 Thursday-Friday, December 14 th -15 th – Christmas Programs
 Monday, December 18 th – Tuesday, January 2 nd – Christmas Break (No School)

SEMESTER II

January
 Wednesday, January 3 rd – First day of school, 2 nd Semester
 Thursday, January 11 th – Wai Kru Ceremonies
 Tuesday, January 16 th – Teacher Day (No School)
February
 None
March
 Thursday-Friday, March 1 st -2 nd – Makha Bucha Day (No School)
 Friday, March 9 th – Midterm
 Monday, March 12 th – Friday, March 23 rd – Parent/Teacher Conferences
April
 Friday, April 6 th – Chakri Day (No School)
 Monday, April 9 th – Thursday, April 12 th - Spring Showcase Days K-G6
 Friday, April 13 th – Friday April 20 th – Songkran Break
May
 Friday, May 18 th – Spring Showcase G7-12
 Friday, May 18 th - Last Day for G12
 Monday, May 21 st – Teacher Work Day (No School)
 Friday, May 25 th – Last Day of School/Graduation ceremonies

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Immigration

One-year working visa

All foreigners living in Thailand are required to obtain a yearly visa permitting them to stay in the country to work. The preparation for this is done by the school office and you are only required to make one visit in person once a year. A visa can only be obtained in Thailand if a Non-B visa was granted in your home country. Visa’s are renewed yearly which requires a yearly visit to the immigration offices. Visa’s are a large stamp that are kept in your passport and reflect the image below.

Work Permits

Along with Visas work permits must also be obtained by every foreign staff member. A work permit registers you with the government stating that you are given permission to work in Thailand. Work permits are registered specifically to the business/company that you will be working for. A work permit is not a visa and is kept it a separate booklet unrelated to your passport. A work permit guides the expiration dates of visas from year to year.

90-days report

The Thai government requires that you prove that you are still in the country every 90 days. This means that you must fill out a form every 90 days and submit it to the front office. The form can be found near the individual staff boxes in the staff room. You may not fill out one form and then photocopy for each subsequent 90-days.  You can only fill out the form that is provided. For the address on the form use the school’s address and you can come get the pictures at the office. You are responsible for keeping track of your own 90-days appointment.

“90 Days” begin from the date you enter the country, however it is reset if you leave Thailand during the school year and return.

Foreign staff members are responsible for completing the 90-Days form and submitting it to the office on the wednesday one week before the date along with your passport. The forms along with your passport can be brought to immigration by our school staff and do not need brought in person. Failure to meet the 90 day deadline within 7 days of the actual date can result in a late fee of up to 2,000 baht.

You will have white piece of paper stapled in your passport that tells you the date of your next “90 days” appointment (see below). DO NOT tear or lose that piece of paper. You will be responsible to pay a 2,000 baht fee if this paper is missing.

Re-entry permit

A re-entry permit is separate from any other documentation that allows you to stay in Thailand. This permit is another stamp you obtain in your passport stating you have permission to leave Thailand and re-enter on your yearly work visa. There is a separate form in the staffroom to fill out and can be found directly under the 90 days forms. This permit must be obtained in person and can be organized with administration. Once your visa is processed and you start working in Thailand you must obtain this permit in your passport to be allowed to leave and come back during that year.

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Parent Communication

What to Expect

Since families are very closely knit and children have a special place in Thai society and are typically doted on by family members and non-family adults, vast majority of parents are very involved (approx. 75%) and a few are rarely involved (approx.  25%).

Thai parents appreciate being in close communication with their child’s teachers.

Thais are usually gentle and indirect communicators, so they are unlikely to say anything that may hurt or offend you. However, a few parents can be more outspoken and straightforward than others.

What to do

Be in communication with the parents. If you have some concerns or something of a critical nature about your students, ensure that you do so in private as well as mentioning the student’s strengths and positive qualities as well (because Thai parents like to hear that as a confirmation that their child is not falling behind).

Many of the Thai parents cannot speak English fluently. If you have any trouble communicating to the parents, please bring your concern to administration.

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Personal Days

Teachers and staff are allotted up to 2 paid personal days per school year. Personal days are recorded and managed by administration. Any personal days not used by the end of the academic year will be reimbursed in the final paycheck.

To request a personal day please complete the form in the following link: https://www.gesthailand.com/teacher

Administration will automatically respond within two school days determining whether your request is approved or not.

Personal day requests should adhere to the following:

  • Personal days must be requested more than two weeks in advance
  • Personal days will be granted based on substitute availability
  • Personal days will not be granted under the following circumstances
    • Adjacent with school holidays
    • On teacher workdays
    • During parent teacher conferences
    • During any school approved events
    • During orientation and the last week of the semester

Sick Days

Teachers and staff are allotted up to 5 paid sick days per school year. Sick days are recorded and managed by administration. A period of sick days lasting longer than 3 consecutive days could require a letter from a physician.

To take a sick day please follow the procedures below:

  • Call, text or e-mail James before 7:30am (james.cote@gesthailand.com / 098-857-2026) and e-mail substitute plans
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Year Planning

Teachers are to refer to the GES provided standard year plan as a guide for planning progression through the curriculum. While exact pacing within the year plan may vary based on rate of student learning teachers should maintain consistent timing of all semester-end points. . Year plans are reviewed and revised as needed at the end of every academic year.

Lesson Planning

All teachers are to prepare lesson plans according to the GES standard lesson plan format and be prepared to produce these lesson plans if requested by the administration. The standard lesson plan format includes four key components that should be included in all GES lesson plans: Objectives/Standards, Activities, Assessment, and Homework.

Objectives

Objectives communicate the learning goal of the instructional period. Objectives should include what students will know as well as what they will be able to do as a result of the lesson.

Activities

Activities provide opportunities for students to interact with the new content in guided and independent practice.  During guided practice, teachers provide accurate, unambiguous models of the skill or knowledge being learned and opportunities for students to demonstrate the skill or knowledge with guidance and immediate feedback from the teacher. During independent practice, teachers elicit an independent performance by the student to demonstrate the skill or knowledge being learned.

Assessment

Assessment requires a specific performance task related to the new content that allows students to demonstrate new competence and mastery of the content. Assessment should align with the “what students will be able to do” aspect of the objective.

Homework

Homework provides opportunities for parents to be involved in student learning. Homework also enables students to practice and consolidate objective skills and take responsibility for their own learning.  

Team Planning

Teachers who share the same curriculum or share the same students may be required to plan as a team. Teachers who share curriculum must agree on any variation from the pacing guide and on all components of the lesson plan listed above. Teachers who share students must align   their approach to classroom management and any accommodations or modifications made for students with special needs as well as maintain a reasonable student workload between classes.  Weekly team planning meetings are a permanent part of teacher schedules.

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Substitute Protocols and Guidelines

  1. Duties for substitute teaching
    1. A substitute could be assigned to teach at anytime without advanced warning
    2. All assignments will be recorded in Google calendar
    3. Review the substitute lesson plans at length, in advance if possible.
    4. Go to the classroom early, if possible, to check that you have all necessary supplies for the day
    5. Follow the lesson plans provided and take attendance on Renweb
    6. Leave the classroom, as it was found, with items where they belong, the teacher's desk organized, air-conditioner and lights switched off and door locked.
    7. Complete and submit a recap form
  2. Guide to following the substitute packet
    1. Make sure you observe the schedule so you can see where you need to be and when, especially for supervision
    2. Make sure you are aware of transition periods in the schedule and understand the corresponding routines that go with those transition periods
    3. Looking at student names will help you when you need to address particular students. They will respect you more if they know your name.
    4. Be aware of the exceptionalities list and note who those students are when you go over the names.
    5. Be familiar with the lesson plans and details. Know where items are before students arrive, if possible.
    6. Make sure you know who your contact teacher is and voice any questions or concerns to them before the day starts
    7. Do not be afraid to utilize the classroom discipline/management plans so that students can learn without distraction and understand that you’re in charge, but don’t feel like you need to use it to prove your authority either.
  3. Tips
    1. Be flexible. You have the exciting privilege of teaching the entire school, getting to know and love students from a variety of age groups, and have a very dynamic and exciting schedule. Embrace the unknown, and focus on the positive aspects of your day constantly changing.
      1. Some places to find resources include:
        1. Education.com
        2. Games that teach (https://teachers.net/lessons/posts/165.html)
        3. Books from the library to read
        4. Coloring, time-fillers, etc. (http://www.supersubstituteteachers.com/filleracts.htm)
    2. Enjoy the kids. Each age group has different, fun aspects along with the challenges. Focus on having fun with them, as they will be excited to have a new face in front of the classroom.
    3. Approach this as if you are the classroom teacher, not just a warm body to babysit a group of children. Be willing to help students, engage with them as they work on assignments, and think of the best ways to present material when instructing.
    4. Do not be afraid to ask questions to teachers in your Grade Level group, because every grade level does things differently. It is better to be aware of these things than to mess up a routine or forget a duty that teacher has which creates more work for the other teachers.
    5. Usually, teachers leave devotions up to you. This is an extraordinary opportunity, so as you get to know each grade and where their hearts are, take advantage of the platform you have as a new face that they do not get to hear from every day.
    6. Do not be overwhelmed when you make mistakes. As much as you can prepare for a class, you will not know what it is like until you arrive. Embracing setbacks and moving on as best you can is part of being a good, flexible substitute
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Allocated Planning Time

Kindergarten and Primary teachers who share the same curriculum or students and Secondary teachers who teach the same subjects will be provided with one to two periods each week for team planning.

Objectives

Teachers who share curriculum must agree on any variation from the pacing guide and on the four key components of the lesson plan: objectives, activities, assessment and homework. Planning time should aim to discuss the challenges and successes of the previous week of instruction, determine each lesson plan component for the upcoming instructional week, and delegate responsibilities to team members.

Teachers who share students should agree on their approach to classroom management and any accommodations or modifications made for students with special needs. Planning time should aim to discuss the challenges and successes of the previous week of instruction, determine any adjustments needed for routines and procedures, and determine action points for all students with special needs in the upcoming instructional week.  

Teachers who share the same subjects should agree on vocabulary, steps, and approach to common themes in their curriculum to create a more cohesive program through the secondary grades. Planning time should aim to discuss current content, identify areas that need to be aligned as students’ progress through the grade levels, and determine

Team Member Responsibilities

All teams should assign a facilitator and note taker. The facilitator will start the meeting and insure that the team stays on task and is productive. Shared curriculum team facilitators will be assigned by the administration for each subject.  The note taker will fill in details of the lesson plan components and/or note discussion and action points and share these documents with all team members using Google Drive.

Format

Team planning meetings should follow the format provided in the appropriate Team Planning Template to ensure that all aspects of planning and discussion are included. Team Planning Templates should be submitted to the administration each week for the first 6 weeks of the academic year. Teams who satisfactorily follow the team planning guidelines will be given approval to practice flexibility in the team-planning format and will thence only be required to submit meeting notes on request of the administrator.

Managing Conflict

Conflict is a natural aspect of adult collaboration. In the face of conflict, GES teachers are expected to communicate with kindness and respect toward one another while pursuing a resolution between the team members involved in the conflict. If a conflict cannot be resolved within the team, an administrator or grade level head should be brought into the conflict to mediate a resolution. Consistent or excessive conflict in team planning meetings should be reported to the administration by a teacher with direct involvement in the conflict.

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Regular School Days

The workday for full time teachers begins at 7:30AM and ends at 4:40PM Monday-Friday. During these hours teacher duties and obligations include instruction, supervision, collaboration, and preparation.

Instruction

All teachers are assigned up to 25 instructional hours per 5 day week. Instruction periods are typically 50-80 minutes in duration. The following expectations apply to teacher behavior during instruction periods.

  • Teachers should be on time and present with students for the duration of all instruction periods.
  • Teachers should deliver instruction, allow time for guided and independent student practice, and conduct formal and informal assessments during instruction periods.
  • Teachers should prepare lesson plans in advance for all instruction periods which are aligned with school-wide standards and pacing guides.

Supervision

All teachers are assigned to scheduled supervision during breaks, lunch, and before and after school. While specific responsibilities may vary according to the time and location of the supervision assignment the following expectations are to be upheld at all times and in all locations.

  • Teachers should be on time for all scheduled supervision and remain for the duration of the scheduled time.
  • Teachers should be standing, moving, and alert to the activities of the students under their watch.
  • Teachers should ensure the safety of all students under their watch and will assume responsibility for any breach of safety in their supervision area during their scheduled supervision.
  • Teachers should ensure that school expectations are upheld by all students under their watch and address breach of expectations accordingly. For more detail on expectations set for specific school areas see: School Area Expectations.

Collaboration

All teachers are assigned to attend regular staff meetings, team planning meetings, and  grade level group meetings. Teachers are also expected to be available for irregularly scheduled meetings during work hours if the need arises.

Preparation

It is expected that any time in the work day that is not allotted to instruction, supervision, or collaboration be used for teaching preparation such as grading, lesson planning, event planning, or any other non-teaching school-related assignments. While preparation tasks can be completed in any area on campus, teachers are expected to maintain availability during these hours should a need arise.

Staff Hours

Staff who do not have a teaching schedule are expected to maintain office hours from 7:30AM-4:00PM on regular school days. Staff should be at their work stations for the majority of this time unless otherwise scheduled to be elsewhere.

Irregular School Days

Throughout the school year a number of school days follow an irregular school such as days with Ceremonies, Early Dismissals, and Field Trips or School School-Day Events. Unless otherwise specified, work hours on such days begin at 7:30 and end one hour after student dismissal. It should be noted that teachers do not have the authority to shorten the school day for any group of students on any occasion without prior administrative approval.

Non-School Work Days & Irregular Hours

Throughout the school year a number of events require teachers  and staff to work extended or irregular hours. These days include Orientation, Teacher Work Days, Debriefing, Outreach Weekend, Parent/Teacher Conferences, Teacher Training Weekend, and events such as Overnight Camp, Christmas Program, Talent Show and Concerts & Art Shows.

Orientation, Teacher Work Days, & Debriefing

Work hours for Orientation, Teacher Work Days, and Debriefing vary but will be communicated in advance and will not exceed the number of hours expected from teachers and staff on regular school days. Expectations on these days may also vary but the following expectations are constant:

  • Teachers should be on campus in working areas during the communicated schedule.
  • Teachers with children should arrange for childcare for the duration of the communicated schedule.

Professional Development

Professional Development days may be worked into the school calendar on a yearly basis. These days may require attendance outside of regular school day hours. Teachers and staff will be informed of these days in advance so they can plan accordingly.

Parent/ Teacher Conferences

Parent/ Teacher Conferences are scheduled bi-annually and require teachers to work extended hours on regular school days. Parent/Teacher Conferences are included in the school calendar. The following expectations apply to teacher behavior during Parent/ Teacher conferences:

  • Teachers should be on time and present for the duration of scheduled Parent/ Teacher conferences.
  • Teachers should be wear Formal Teaching Attire (see Dress Code)
  • Teachers should prepare materials to present to parents representing each student’s academic progress, behavior at school, and any other specific information pertinent to the student.
  • Teachers should record all Parent/ Teacher conferences on RenWeb.
  • Teachers should be available to meet with parents who are unable to meet during the scheduled Parent/Teacher conferences.

Outreach Weekend

All teachers and staff are required to participate in one Outreach Weekend per academic year. The activities and specific hour requirements vary from year to year but will be communicated in advance.

Special Events

Overnight Camp, Christmas Program, Talent Show and Concerts & Art Shows are all events that may require teachers and staff to work irregular and extended hours. The details surrounding each of these events vary and will be communicated in advance each year.

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The following expectations serve as guidelines of professionalism for GES teachers and staff to follow in and outside of the school environment.

In relation to students

  • GES teachers teach in a manner that respects the dignity and rights of all students without prejudice.
  • GES teachers take responsibility for diagnosing educational needs, prescribing and implementing instructional programs and evaluating the progress of students.
  • GES teachers do not intentionally expose students to disparagement.
  • GES teachers do not reveal confidential information concerning students unless the revealing of this information is needed to protect the student from harm in which case it is revealed with great care to be discrete and represent the information accurately and only to individuals that may enact protection for the student in question.
  • GES teachers make a constructive effort to protect students from conditions detrimental to learning, health, or safety.
  • GES teachers endeavor to present facts for which they are responsible for teaching students without distortion, bias, or personal prejudice.

In relation to school administration

  • GES teachers fulfill contractual obligations to their employer until released by mutual consent.
  • GES teachers provide as much notice as possible of a decision to terminate employment.
  • GES teachers recognize the duty to protest through proper channels administrative policies and practices which the teacher cannot in conscience accept; and further recognize that if administration by consent fails, the administrator must adopt a position of authority.

In relation to colleagues

  • GES teachers do not undermine the confidence of students in other teachers.
  • GES teachers do not comment or report to the administration on the conduct or professional performance of a colleague without first bringing the issue in question to the attention of the collegue in question.
  • GES teachers maintain behavior that, as long as it depends on them, promotes peace and diminishes conflict among their colleagues.

In relation to school community

  • GES teachers make concerted efforts to communicate to parents all information that should be revealed in the interest of the student.
  • GES teachers endeavor to understand and respect the values and traditions of the diverse cultures represented in the community and in his or her classroom.
  • GES teachers conduct themselves at all times and in all areas visible to the public eye in a way that positively represents the teaching profession, GES as an institution, and Christ, our Lord.
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GES 2017-2018

Tutoring Protocol

Hours & Fees

  • Teachers must receive written approval from the administration to begin tutoring.New staff will receive tutoring approval by way of satisfactory evaluation in their third month of employment. All other staff will receive written approval after the first month of school given that they have completed all of their first month tasks satisfactorily.
  • Approved teachers and staff are permitted to use GES facilities to tutor before 7:30AM and after 4:00PM Monday through Friday or at any time on weekends or holidays.
  • Between 4:00PM and 4:40PM Monday through Friday, GES scheduled meetings or activities take precedence over tutoring.
  • Tutoring is not permitted on Teacher Workdays or days when a GES event is scheduled after school.
  • Teachers and staff may charge no more than 500 baht per hour when tutoring individual students and no more than 250 baht per hour per student when tutoring 2 or 200 baht for more than 2 students.

Students

  • Teachers are permitted to tutor any GES student that is not currently enrolled in one of their own classes (with the exception of Music & Art teachers).
  • The tutoring of non-GES students is not permitted in GES facilities without the express permission of the administration.

Content

  • With the exception of the restriction below, the content of tutoring is at the discretion of the teacher and/or the request of the parent.
  • Teachers may not use tutoring to present any assessment content to a student that has not been presented to the class as a whole (i.e. early release of a study guide or study material based on unique knowledge of an upcoming assessment).

Other Guidelines

  • Teachers and staff should take care to tutor students in highly visible settings. Thus the tutoring of students inside the personal residence of a teacher is not permitted.
  • Teachers are responsible to escort the students that they tutor on school days to the waiting area when tutoring is finished. If tutoring ends after 4:40, teachers are responsible to wait with their student until their parent picks them up.
  • Scheduling and arrangements for payment are between the teacher and parent requesting tutoring. The office or administration should not be called upon to assist in collecting tutoring payments for individual teachers.
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Elementary Specials Transitions

In order to help students’ transition between teachers, have maximum time efficiency and better meet the needs of students in each class, this is an outline to the expectations when transitioning to special classes.

Pick-up and Drop Off

When picking up and dropping off your class please do your best to be on time. Specials classes are often back-to-back and we want to do our best not to cut into other class time. If it is necessary for your class schedule to pick up or drop off at a different time you must communicate with the teacher of the special’s class that will be impacted.

If your students have a special class that meets in building 4 after a break or lunch please have them meet you in the cafeteria to line up.

Transitioning between teachers and classes

It is an expectation that the homeroom teacher or co-teacher transition the class between all specials classes.  This includes going from Art to PE etc.  Please be there to help line your students up and make sure they all make it to their next class.

When lining your class up please follow these steps:

  1. Make sure the students are in a straight line, or a boys line and a girls line
  2. Call the attention of your students. Tell them it is time for ____(class) and they are to listen to ____(teacher).  
  3. Pass off the clipboard or make sure a student brought it and tell the teacher who is absent for the day or any other pertinent information.

Communication

Please be in communication with your specials teachers about your students with information regarding medication, absences, sickness, learning issues, and behavior problems. Below are some helpful ways to communicate important information to specials teachers:

  • If you know of medication a student takes that changes their behavior or mood by taking/not taking it you can pass that information on in an email.
  • If you are ever notified about a planned absence or an extended absence due to sickness please forward those emails or communicate it when you drop the students off.
  • If there is a specific learning issue or behavior accommodation that you are making in class that is too minor for an IEP/BIP, but significantly helps the student, let them know when you drop the students off.

New Students/Sit-in’s

If there is a new student or sit-in in your homeroom class, please introduce the new student to the specials teacher.

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Elementary CAS 2017-2018

What is CAS?

CAS stands for Content Area Support. It differs from ELW (English Language Workshop) in that the intent of the program is to assist students in the academic skills they need to master the content areas while the intent of ELW is to assist students in acquiring the English language to a degree that they can learn independently in an English-only environment.

How do students qualify for CAS?

In grades 2-6 students qualify for CAS by scoring a 59 or below in Math or English on their most recent report card or by achieving a particularly low score on their English language proficiency entrance exam. In grade 1 students qualify for CAS based on initial assessments in beginning reading skills.

If a grade level does not have any qualifying students for CAS the teacher will recommend the 2 lowest students (4-6 total) in their respective classes for CAS (it is assumed that all students recommended for English CAS will be in the lower English class in grade levels in which English leveled). Students who are recommended in this way will not be charged for attending CAS.

For qualifying students, CAS takes precedence over other after school activities. Recommended students, however, have the option to attend CAS or not but must commit to attending for the duration of the semester.

What do students learn in CAS?

In grades 2-6 students are enrolled in either English or Math CAS or both English and Math CAS. In grade 1 students are only enrolled in English CAS.

In English CAS, students will receive focused small group instruction in reading. The precise elements of this instruction will vary depending on the age and ability level of the student group but all English CAS will focus on one or more of the following components of literacy: word study, comprehension, and writing.

In Math CAS, students will receive focused small group instruction in mathematics. The precise elements of this instruction will vary depending on the age and ability level of the student group but all Math CAS will aim to build student mastery of foundational skills of mathematics in the area of numbers, place value system, whole number operations, and problem solving.

What are teacher responsibilities for CAS?

Each elementary teacher is required to teach two CAS periods per week.

In A/B classes, one teacher will teach English CAS and the other Math CAS. In A/B/C classes, two teachers will teach split the larger group of qualifying students creating two English CAS groups or two Math CAS groups for that grade level and the third teacher will teach the smaller group of students (i.e. Teacher A may teach Math CAS while teacher B and C teach English CAS or vice versa). In G1, all teachers teach two periods of English CAS per week dividing students into CAS groups according to their discretion.

Teachers of CAS should prepare and deliver instruction following the above guidelines and take attendance on RenWeb.

What is the CAS schedule?

For G1, English CAS schedule is determined by the G1 teachers and will be communicated to parents at the beginning of the CAS term.For G2-6, English CAS takes place on Mondays & Wednesdays from 3:30PM-4:00PM. Math CAS takes place on Tuesdays & Thursdays from 3:30PM-4:00PM.

The start and end dates of CAS are available yearly in the GES Events Google calendar.

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Purpose

Parent/Teacher conference are held to offer an opportunity for teachers and parents to communicate about the academic progress and behavior of their children in a classroom environment with the use of a translator when needed.

Schedule

Parent/ Teacher conferences are scheduled twice a year (once a semester) for K1-G12 near the send-home date of Midterm Progress Reports. Conferences are typically scheduled at the end of a school day or after school into the evening. The specific dates and time range of the conferences depend on the number of students in a class, the structure of student schedules (i.e. do they have one homeroom teacher or multiple content area teachers), and the availability of translators. The standard duration of a Parent/Teacher conference is fifteen minutes.

Teacher Expectations

  • Teachers are expected to dress professionally on the days of their Parent/ Teacher conferences (refer to the Formal Teaching Attire section of the Dress Code protocol for more details).
  • Teachers are expected to provide relevant information to help the parent understand how their child is progressing academically, how they are behaving while at a school, and how the parent can support their child’s efforts at school.
  • Teachers are expected to provide a print out of the most up-to-date grades for each student as well as student work or behavior charts to support any information the teacher is providing.
  • Teachers are expected to make time for parents to ask questions and to answer their questions to the best of their ability.

Using a Translator

Teachers should follow the following guidelines when using a translator during Parent/Teacher conferences or any other parent communication throughout the year.

  • Speak directly to the parent using language and a tone that you would use if the parent could fully understand English.
  • Stop after completing a thought to allow time for the translator to translate before moving on to the next thought.
  • Avoid conversing with the translator while the parent is present. If you need clarity on a point of communication seek it by asking the parent a question rather than asking the translator a question.

Documentation

Teachers should document all Parent/Teacher conferences on RenWeb to provide a record that keeps administrators and future teachers informed on parent communication for individual students. It is recommended that teachers document conferences prior to the actual conference and use the record as a reference during the conference.

To document Parent/Teacher Conferences on RenWeb, teachers should:

  • Select a student and choose P/T Conference in the right hand menu.
  • Select the + sign to the right of “Parent Teacher Conference” at the top of the screen.
  • In the “Type” dropdown menu choose “In-Person Conference”
  • In “Subject” type “Grade Level Semester PTC” (i.e. G5 Semester 1 PTC)
  • In “Observation Details” include a statement about the student’s academic performance and classroom behavior.
  • If applicable, record any recommendations made for the student/parent in “Recommendation”
  • If applicable, record any notable information communicated by the parent in “Parent’s Reaction/Comment”
  • Select Save and Close
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What are GES Concerts & Art Shows?

GES Concerts & Art shows are events during the school year in which students are given the opportunity to perform and share their artwork or talents with the GES community.

When are GES Concerts & Art Shows?

There are four events that fall under the category of Concert & Art show for the 2017-2018 academic year.

  • Talent Show (22 September)
  • G4-6 Concert & Art Show (TBD)
  • G1-3 Concert & Art Show (TBD)
  • G7-12 Concert & Art Show (17 May)

What are staff responsibilities for Concerts & Art Shows?

For Concert & Art Shows, all staff members are required to do the following:

  • Clear their schedules of any competing events such as after school clubs, tutoring, and sporting events on days when a Concert & Art Show is scheduled.
  • Attend Concert & Art Shows in which their homeroom students are performing.
  • Fulfill a job assignment for one of the four events in the school year. (Details on job assignments will be communicated prior to each event.)

In addition to these day-of  requirements, staff members are expected to show support for Music & Art teachers responsible for the planning & coordinating of these events by doing the following:

  • Communicate with and work with Music & Art teachers throughout the school year to ensure that your students are behaving appropriately and productively in their classes.
  • Avoid planning field trips which will require students to miss Music or Art in the weeks leading up to a performance.

Finally, staff members are expected to encourage student engagement in performing and sharing their artwork and talents by speaking enthusiastically about Concerts & Art Shows and providing students with specific and positive feedback after a Concert & Art Show in which they participated.

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Contract Benefits Protocol

The following benefits accompany annual salary, bonus, and housing allowance for eligible contract
employees.

Child Living Allowance
Eligibility: Full Time Staff with children
Terms:

5,000 baht per month per child for up to 4 children will be granted to eligible employees who have
biological or legally adopted children under the age of 18 residing with their parents in Thailand. For a
newborn baby, the allowance starts in the following payday after the month of birth.

Continuing Education Benefit
Eligibility: Full Time Staff who have completed 2 or more contract years at GES.
Terms:

A stipend of up to 50,000 baht per contract year will be granted to eligible employees enrolled in a
continuing education program relevant to their field of employment at GES. Qualification requires prior
administrative approval of the educational institution and program. The stipend is applied as a
reimbursement for fees paid by the employee for which receipts can be provided.
Government Paperwork
Initial and annual Work Permits are obtained on behalf of the employee and provided at GES’ cost. The
renewal of non-immigrant visas is provided at GES’ cost for employees, spouse, and dependents to the
age of 18 residing with the employee in Thailand. Expenses associated with Visa Photos and Health
Certificates which must be obtained annually are the responsibility of the employee. Expenses accrued
due to failure of the employee to obtain the appropriate entry visa, submit 90 days paperwork, or obtain
a re-entry permit are the responsibility of the employee.

Health & Accident Insurance
Eligibility: Full Time Staff
Description:

Health and accident insurance are provided as a benefit for eligible full-time employees and their
children. Additionally health and accident insurance will be provided for spouses of employees who are
not employed. For spouses employed outside of GES, health insurance will be provided at the discretion
of the administration upon review of the spouse’s employment details. Specific coverage details can be
reviewed in the Health Insurance Benefit document.

Provident Fund
Eligibility: All Staff
Terms:

The Provident Fund is an optional benefit in which a fund is set up voluntarily between the employer
and the employee through AIA. Details for employees who wish to participate in the Provident Fund can
be reviewed during orientation each contract year.

Tuition Benefit
Eligibility: Full Time Staff with Children
Terms:

Full tuition will be granted to eligible employees who enroll their children as students at GES. Tuition
does not include the cost of lunch, uniform, activity, CAS, or retest fees.

Travel Stipend
Eligibility: All Staff
Note: Eligibility for this benefit is forfeited by the employee under the following conditions.
- Employee planned absence during orientation or the first ten days of the school year.
- Employee failure to complete the contract employment period.
Terms:

54,000 baht is provided as a travel stipend for full-time employees and 27,000 baht for part-time
employees who complete their contract employment period. The travel stipend total is divided into
three equal parts and deposited along with the last three months’ salary of the one-year contract.

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Leave Protocol

The following leave allowances are made for contract employees.

Sick Leave

Eligibility: All Staff

Terms:

5 days of paid sick leave is granted to employees for days when they are medically unable to work due to personal injury or illness. A physician's statement may be required by the administration to support the condition. Doctor's appointments that can only be scheduled during the school day may count as a "sick day" as long as arrangements for the absence (i.e. administrative approval, lesson plans, scheduling a substitute) are made no less than one week in advance.

Employees shall notify the administration when a condition requiring an extended period of absence becomes known. Conditions that require such notice include planned surgery, pregnancy, or a major illness.

Personal Leave:

Eligibility: Full-Time Staff Only

Terms:

2 days of paid personal leave is granted to full-time employees for preplanned absences. Such absences must be approved by the administration no less than 2 weeks prior to the absence. Paid personal leave will not be granted at certain times of the year indicated as “No Leave” days or “Penalized Leave” days on the Employee Calendar. Lesson plans for personal days must be supplied to substitutes in advance. If school-provided substitutes are not available, personal leave will not be granted. Any personal days not used by the end of the school year will be reimbursed (a day’s wage per day not used) in the final month of the school year.

Bereavement Leave:

Eligibility: All Staff

Terms:

10 days paid bereavement leave will be granted in the event of a death in the immediate family of employee for which the employee must travel outside of Bangkok and 7 days for those who would attend funeral services within Bangkok.  Immediate family members include spouse, children, parents, parents-in-law, siblings, and grandparents.

Maternity Leave:

Eligibility: Full Time Staff Returning to Full-Time or Formerly Established Part-Time Employment after Delivery

Terms:

6 weeks paid maternity-leave will be granted to pregnant employees who meet the eligibility requirements above. Up to 6 additional unpaid weeks may be taken at the request of the employee.

The paid maternity leave begins the day of delivery unless employee makes prior arrangements with the administration and extends for 6 consecutive weeks following the day of delivery excluding paid school holidays. Days taken before delivery due to the employee's choice or a doctor's recommendation will count toward the 6 weeks of leave.

Unpaid maternity leave begins immediately following paid maternity leave. Days must be taken consecutively and a return date must be decided upon prior to the start of unpaid leave.

Paternity Leave:

Eligibility: Full Time Staff

Terms:

3 days paid paternity leave to employees whose spouses have given birth. Paternity leave must be taken within 7 days of delivery. Paternity leave also applies to employees who have adopted a child.

Adoption Leave:

Eligibility: Full Time Staff adopting a child 3 years of age or older.

Terms:

3 weeks of paid adoption leave will be granted to full time employees who adopt a child 3 years of age or older while employed by Global English School. Adoption leave applies to one primary caregiver per adopted child at the time of adoption. For full time staff adopting a child under the age of 3 maternity leave will be granted to one primary caregiver per adopted child at the time of adoption. Adoption leave begins the day the child is brought home and extends for three consecutive weeks following that day excluding paid school holidays.

Extended Medical Leave:

Eligibility: Full Time Staff with a medical condition other than pregnancy for which a doctor has recommended the employee not work.

Terms:

Extended medical leave will be granted for up to 30 contract days. Employees under extended medical leave will be paid half of their contracted daily pay for up to 30 days in addition to standard sick leave. Documentation must be presented and approved by the administration for an employee to qualify for extended medical leave.

Unpaid Personal Leave:

Eligibility: All Staff

Terms:

Unpaid Personal Leave may be granted at the request of the employee for time not exceeding 10 days per contract year. Unpaid Personal Leave taken during “Penalized Leave” days indicated on the Employee Calendar will result in a deduction of 4,000 baht per day taken. Unpaid personal leave will not be approved for days indicated as “No Leave” days on the Employee Calendar. All planned absences must be approved by the administration no less than 2 weeks prior to the absence. Lesson plans for unpaid personal days must be supplied to substitutes in advance. If school-provided substitutes are not available, unpaid personal leave will not be granted.

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